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Sell or Refinance: What Selling Your Rental Property Really Costs

Selling your rental looks like the big payday — until commissions, closing costs, capital gains, and depreciation recapture take their bite. This side-by-side example shows what selling really nets you versus a cash-out refinance that keeps the property, the income, and the IRS out of the deal.

By Paul Howard
September 14, 20266 min read
selling rental propertycash-out refinancecapital gains taxdepreciation recapturenet investment income tax
Sell or Refinance: What Selling Your Rental Property Really CostsClick Here

Selling your rental property might seem like the big payday you envisioned when you first purchased it. But there is a lot more to selling than just finding a buyer. It's expensive!

You already know about real estate commissions, documentary stamps, title insurance, and legal fees, but do you realize how much the IRS is going to take?

Depending on how long you've owned the property, federal taxes — including capital gains, recaptured depreciation, and possibly Net Investment Tax — can be a real gut punch! Many investors regret selling once they see the tax bill.

Many experienced real estate investors consider refinancing before deciding to sell. Instead, they leverage the property's equity to access tax-free cash via cash-out refinance or HELOC, all while retaining ownership, earning continued rental income, and future appreciation.

Then, if they want to offload their landlord duties, they hire a property management company and enjoy their passive income.

Below, I've laid out the elements that make up these transactions. Finally, here is a link (Click Here) to a YouTube video by tax attorney Toby Mathis titled: 'Buy, Borrow, Die.' It's a terrible title, but the strategy is simple: acquire appreciating assets, borrow against the equity rather than sell, and eventually pass the property to heirs with a stepped-up basis.

Read on for more details.

Selling Rental Property — The Costs

Real Estate Agent Fees

If you use a real estate agent to sell, the commission is typically 3% to 6% of the selling price.

Closing Costs

Including title insurance, legal fees, escrow fees, transfer taxes, and so on.

Capital Gains Tax

If the selling price exceeds the original purchase price, you'll owe between 15% and 20% (depending on your tax bracket) in capital gains tax on the difference.

Depreciation Recapture

Each year, IRS permits residential rental property to be depreciated over 27.5 years. When the property is sold, the accumulated depreciation is generally subject to depreciation recapture tax at rates of up to 25%.

Net Investment Income Tax (NIIT)

If your modified adjusted gross income exceeds the applicable threshold, you may owe an additional 3.8% Net Investment Income Tax on some or all of the gain from the sale.

Other Potential Costs

Like repairs needed to sell the property, and mortgage payoff, etc.

Refinance & Hold (See Example Below)

Tax-Free Cash

By refinancing, you put the proceeds of the loan in your pocket, which are not taxable.

Continued Ownership

You maintain ownership of the property and collect rent just like before.

Historically, inflation and Florida's population growth have contributed to rising rents and increasing property values.

As rents increase over time, property values often increase as well, potentially creating opportunities for future refinancing or additional equity growth.

Management

If you want to end your landlord responsibilities, hire a property management company to assume those demands. For many owners, professional management is well worth the cost.

Rental Income Can Pay Debt Service

In many cases, rental income can substantially offset or fully cover the new debt service, although results vary based on financing terms, rents, taxes, insurance, and operating expenses.

Stepped-Up Basis at Death

Upon your passing, the property's tax basis is "stepped up" to its current market value. This means your heirs inherit the property at its new, higher basis — which means, if they want, they can immediately sell and potentially avoid capital gains and depreciation recapture taxes that would otherwise have been due during your lifetime.

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Example Analysis

Sale of Rental Property vs. Refinance and Maintain Ownership.

Option 1 — Sell

Original Basis

ItemAmount
Original Purchase Price Minus Land Value$150,000
Improvements Over 20 Years$15,000
Adjusted Basis (Purchase Price + Improvements)$165,000

Depreciation

ItemAmount
Ownership Period20 Yrs
Annual Depreciation ($165,000 ÷ 27.5)$6,000
Accumulated Depreciation ($6,000 × 20 Yrs)$120,000

Adjusted Basis

Purchase + Improvements − Depreciation = $45,000

Tax Calculation

ItemAmount
Selling Price$300,000
Less Adjusted Basis$45,000
Capital Gain$255,000
Less Recaptured Depreciation$120,000
Net Gain$135,000

Estimated Federal Taxes

ItemAmount
Capital Gain (15%)$20,250
Recaptured Depreciation (25% of Accum. Depreciation)$30,000
Total Estimated Federal Tax$50,250

Note: An additional 3.8% Net Investment Income Tax (NIIT) may apply depending on your income and circumstances. Consult your tax advisor.

Estimated Selling Expenses

ItemAmount
Sales Commission (6%)$18,000
Title Insurance$2,250
Doc Stamps$2,100
Other Closing Costs$1,000
Total Selling Expenses$23,350

Profit

ItemAmount
Proceeds from Sale$300,000
Less Selling Expenses$23,350
Less Estimated Federal Taxes$50,250
Total Expense & Tax$73,600
Net Cash at Sale$226,400

Option 2 — Refinance & Hold

Refinance

ItemAmount
Tax-Free Cash (Mortgage, 75% of Market Value)$225,000

Rental Profit & Loss

ItemMonthly
Monthly Rent$2,300
Monthly Loan Payment (30 Yrs @ 6.4%)$1,408
Estimated Monthly Property Tax$275
Estimated Monthly Insurance Expense$170
Estimated Monthly Vacancy Rate$105
Estimated Monthly Management Cost$250
Estimated Monthly Maintenance Cost$200
Total Expense$2,408
Net Monthly Cash Flow (Shortfall)$108

Head to Head

SellRefinance & Hold
Cash Received$226,400$225,000
Difference$1,400
Ownership Retained?NoYes
IRS Tax Bill Triggered?YesNo

Conclusion

In this example, selling produces approximately $226,400 after taxes and expenses and permanently ends your ownership of the property.

Refinancing produces approximately $225,000 tax-free cash while allowing you to keep the property, benefit from future rent increases, future appreciation, principal reduction, and a stepped-up basis for your heirs.

For many landlords, that raises an important question:

Why trigger a large tax bill if you can access nearly the same amount of cash while continuing to own the property?

Every investor's situation is different. There are many circumstances where selling is the right decision. The purpose of this example is to illustrate that refinancing and holding can sometimes produce a better long-term outcome than selling outright.

One last, important point: Tax laws are complex, and individual circumstances vary. Always consult your CPA or tax advisor before making decisions involving the sale or refinancing of investment property.

What do you think about this strategy? Please feel free to reply or call so we can discuss it further.

Disclaimer: Florida Landlord Network is a non-attorney service. This article is for informational purposes only and does not constitute legal advice. Consult a licensed Florida attorney for guidance specific to your situation.

Building Wealth with Rental Property — Part 4 of 6

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Important Notice: Florida Landlord Network is an independent, non-attorney service. We urge you to consult an attorney before relying on any publication, using any document or described procedure found herein. Florida Landlord Network is not licensed by the Florida Bar to practice law and is not authorized to give legal advice or tell you your legal rights.