The purpose of a move-out inspection is not to produce the longest list. It is to produce a fair, repeatable record that can be compared with the beginning of the tenancy.
Use the Same Route
Inspect in a fixed order and use the same checklist at move-in and move-out. Record condition rather than conclusions. “Two-inch chip on lower left corner of bedroom door” is more useful than “tenant destroyed door.”
Photograph Context First
For every issue:
- Photograph the whole room.
- Photograph the wall, fixture, appliance, or surface.
- Photograph the damage close enough to see detail.
- Include scale when helpful.
- Record a short factual note.
Do Not Debate at the Property
The inspection is for documenting condition, not negotiating the deposit. The landlord may need to review move-in evidence, the lease, age of components, contractor input, and the ledger before deciding.
A useful statement is:
“Today we are documenting condition and return of possession. Any deposit accounting will be completed separately under the lease and Florida law.”
Tenant Attendance
Florida’s general residential landlord-tenant statute does not create a universal requirement for a joint pre-move-out inspection like the law in some other states. Nevertheless, offering a reasonable opportunity to attend can improve transparency. If the tenant does not attend, proceed consistently and document the condition carefully.
Preserve Originals
Store the original photographs, video, checklist, and notes in the property file. Record the photographer and date. Avoid editing originals; use copies for annotations.
